TO: Mayor and Members of City Council
THRU: David W. Trego, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: January 13, 2020
RE:
Title
Bid Recommendation - One (1) 18K Excavator
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the purchase of One (1) 18K Excavator, equivalent to the CAT 308 or Kubota KX080. The recommended lowest responsive, responsible bidder is Cumberland Tractor Kubota, Fayetteville, NC, for a total of $91,962.00.
Background:
The Fayetteville Public Works Commission, during their meeting on December 11, 2019, approved the bid recommendation to award the purchase of One (1) 18K Excavator, equivalent to the CAT 308 or Kubota KX080 to Cumberland Tractor Kubota, Fayetteville, NC, the lowest responsive, responsible bidder in the total amount of $91,962.00. The Commission also authorized staff to forward this recommendation to the City Council for approval.
Bids were received on November 21, 2019, as follows:
BIDDERS TOTAL COST
Cumberland Tractor Kubota, Fayetteville, NC $91,962.00
NON-RESPONSIVE BIDDERS
Bobcat of Fayetteville, Fayetteville, NC $84,382.06
Gregory Poole, Fayetteville, NC $85,137.00
Company Wrench, Fayetteville, NC $85,662.45
Ascendum Machinery, Garner, NC $87,763.00
May/RHI, LLC, Clayton, NC $89,932.00
Company Wrench, Fayetteville, NC $91,030.00
Issues/Analysis:
Notice of the bid was advertised on October 30, 2019, with a bid opening date of November 21, 2019. Bids were solicited from fourteen (14) vendors, and seven (7) bids were received. Bids were evaluated after the bid opening to ensure compliance with PWC specifications. The evaluation concluded that 6 of 7 bids did not meet the required specifications of the excavator; therefore, these bids are non-responsive.
SDBE Participation: Cumberland Tractor Kubota of Fayetteville, NC, is a local business that is not classified as a SDBE, minority or woman-owned business.
Budget Impact:
Total funding of $130,00.00 is included in the FY2020 Fleet Maintenance Capital Budget (2006201841).
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council award the purchase of One (1) 18K Excavator, equivalent to the CAT 3058 or Kubota KX080 to Cumberland Tractor Kubota, Fayetteville, NC, the lowest responsive, responsible bidder in the total amount of $91,962.00.
Attachments:
Bid Recommendation - 18K Excavator