TO: Mayor and Members of City Council
THRU: Kristoff Bauer, ICMA-CM-Deputy City Manager
FROM: Sheila Thomas-Ambat, PE, CCM, CFM - Public Services Director
Kimberly Toon, CLGPO, Purchasing Manager
Michael Gibson, Parks, Recreation and Maintenance Director
Tracey Broyles, Budget and Evaluation Director
DATE: January 13, 2020
RE:
Title
Adoption of Capital Project Ordinance Amendments 2020-30 and 2020-31 to Transfer Grant Funding between the Project Appropriations for the Connector Trail between the Cape Fear River Trail and Linear Park Connector and the Cape Fear River Trail Phase II and to Appropriate Additional General Fund Transfer for the Connector Trail, and Award of the Construction Contract for Cape Fear River Trail Phase II - Part C as Re-Advertised
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Council is asked to adopt Capital Project Ordinance Amendments (CPOA’s) 2020-30 and 2020-31 to transfer $161,392 of Federal Transportation Alternatives Program (TAP) grant funds received through the North Carolina Department of Transportation (NCDOT) from the Cape Fear River Trail (CFRT) - Linear Park Connector Trail (Connector Trail) to CFRT Phase II and to appropriate $60,000 of General Fund funding to complete the CFRT - Linear Park Connector Trail.
The Council is also requested to approve the award of and authorize the execution of a contract for the construction of the Cape Fear River Trail Phase II - Part C Project, as re-advertised. The contract is recommended to be awarded to FSC II, LLC dba Fred Smith Company, Raleigh, NC, as the lowest responsive, responsible bidder.
Background:
On March 27, 2017 the Parks and Recreation Department (PRM) was awarded a $161,392 Federal TAP grant through the NCDOT. During preparations for the construction of the Connector Trail, PRM staff determined that the construction standards of the NCDOT could not be met as planned. At the request of the City, NCDOT issued supplemental agreement #7 to transfer the grant funding for use to complete the CFRT Phase II - Part C project.
The net impact of the transfer of $161,392 of grant funds out of and the $60,000 General Fund transfer into the Connector Trail project reduces the total project appropriation from $286,392 to $185,000. PRM staff advise that this amount is sufficient to complete the Connector Trail.
The Cape Fear River Trail Phase 2, Part C project shall consist of the construction of 1,209 linear feet (0.23 miles) long 10-ft. wide asphalt/concrete multi-use trail with 2-ft. crushed stone shoulders and 3-ft. turf shoulders from J. Bayard Clark Park & Nature Center and Highway 301 near the Cape Fear Botanical Garden.
The project was advertised for bids to be opened on November 12, 2019; however, only two bids were received. Therefore, in accordance with North Carolina General Statutes, which require three bids in order to open the first advertisement, the project was re-advertised and bids were opened on November 20, 2019.
Bids received are as follows:
$2,424,242.00 FSC II, LLC dba Fred Smith Company, Raleigh, NC
$3,242,627.51 Browe Construction Company, Selma, NC
$3,990,798.00 Crowder Construction Company, Charlotte, NC
Issues/Analysis:
Funds previously appropriated to the CFRT Phase II - Part C project are sufficient to satisfy the required 20 percent non-federal local grant match.
Budget Impact:
The FY20 General Fund budget includes sufficient funding to provide for the $60,000 transfer for the Connector Trail project. The transfer of grant funds between the two projects does not impact the current General Fund operating budget.
Options:
• Adopt CPOA’s 2020-30 and 2020-31, and authorize the award and execution of the contract by the City Manager as recommended by staff.
• Do not adopt the CPOA’s or award the contract and provide further direction to staff.
Recommended Action:
Staff recommends that Council move to adopt Capital Project Ordinance Amendments 2020-30 and 2020-31 as presented, and to approve the contract award and to authorize the City Manager to execute a contract for the construction of Cape Fear River Trail Phase II - Part C as re-advertised, with the lowest, responsive, responsible bidder FSC II, LLC dba Fred Smith Company, Raleigh, NC in the total amount of $2,424,242.00 as presented.
Attachments:
• Capital Project Ordinance Amendment 2020-30 (CFRT - Linear Park Connector Trail)
• Capital Project Ordinance Amendment 2020-31 (CFRT Phase II)
• Supplemental Agreement #7
• Bid Tab - Re-Advertisement Cape Fear River Trail Phase II - Part C
• CFRT Part C Map