TO: Mayor and Members of City Council
THRU: Telly Whitfield, Ph.D., Assistant City Manager
FROM: Cliff Isaac, PE, Construction Management Department Director
Kimberly Toon, CLGPO, Purchasing Manager
DATE: January 11, 2021
RE:
Title
Award the Design Contract for Senior Center East to SFL+A Architects
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal 4 - The City of Fayetteville will be a highly desirable place to live, work and recreate with thriving neighborhoods and a high quality of life for its citizens
Executive Summary:
City Council is asked to approve the award of, and authorize the execution of, the design contract for the Senior Center East. The recommended responsible consultant is SFL+A Architects of Fayetteville, NC.
Background:
In 2015 a package of Parks & Recreation bond projects was developed for voter consideration. The package included several new projects as well as renovations to certain existing parks/facilities. Voters approved the package and work has been completed for a number of projects to date.
The Parks & Recreation Bond Referendum included an Eastern Senior Center. The City decided to partner with Fayetteville State University (FSU) in the effort to find a joint site where the two would share common areas for two buildings; one by the City and one by FSU. City staff and FSU identified parcels along Washington Street near FSU for potential placement of these projects. Today, the desired parcels have been acquired by the City and FSU. Senior Center East will be built on the recombined parcel adjacent to new FSU's building. Both buildings will use the property for various activities such as parking and walking trails. The City's commitment to building strong community partnerships will make this joint collaboration successful for our citizens.
The Request for Qualifications (RFQ) submittals were due no later than March 22, 2019 at 5:00 pm and after careful consideration, the review committee chose to interview the following seven Architectural firms:
Cromwell Architects Engineers, Inc., Fayetteville, NC
HH Architecture, Raleigh, NC
RRMM Architects, Raleigh, NC
SFL+A Architects, Fayetteville, NC
Smith Sinnett Architecture, Raleigh, NC
Summit Design and Engineering Services, PLLC, Hillsborough, NC
Szostak Design, Chapel Hill, NC
From the interviews and review of past experience, the review committee chose to move forward with SFL+A Architects.
Issues/Analysis:
Delaying approval of the Design Contract presented may result in a delay of the initiation of the planned bid process for the project. Any delay to the project timeline may result in increased construction costs as prices rise.
Budget Impact:
On November 23, 2020, Council approved Capital Project Ordinance Amendment 2021-43 to increase the total project appropriation for Senior Center East to $6,197,900. The project is to be fully funded through Parks and Recreation bond proceeds.
Options:
1. Authorize staff to award and execute a contract with SFL+A Architects for the design of Senior Center East.
2. Do not authorize staff to award and execute a contract with SFL+A Architects for the design of Senior Center East and provide further direction.
Recommended Action:
Staff recommends that Council move to authorize staff to award and execute a contract with SFL+A Architects for the design of Senior Center East.
Attachments:
RFQ - Architectural Services for Senior Center East
Evaluation Matrix for Senior Center East
CoF SCE - Design Services Proposal 201201 SfL+a