TO: Mayor and Members of City Council
THRU: Elaina L. Ball, CEO/General Manager
Fayetteville Public Works Commission
FROM: Fayetteville Public Works Commission
DATE: August 8, 2022
RE:
Title
Bid Recommendation - Teardrop Light Fixtures
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
High Quality Built Environment
Executive Summary:
Bids were received for the purchase of Teardrop Light Fixtures. The recommended lowest responsive, responsible bidder is Border States Electric, Greenville, SC, in the total amount of $250,400.00
Background:
The Fayetteville Public Works Commission, during their meeting on July 13, 2022, approved the bid recommendation to award the purchase of Teardrop Light Fixtures to Border States Electric, Greenville, SC, the lowest responsive, responsible bidder in the total amount of $250,400.00, and authorized staff to forward this recommendation to the City Council for approval.
BIDDERS TOTAL COST
*WESCO Distribution, Inc., Clayton, NC $230,240.00
Border States Electric, Greenville, NC $250,400.00
WESCO Distribution, Inc., Clayton, NC $263,360.00
Supreme Lighting Design, LLC, Brooklyn, NY $270,512.00
Issues/Analysis:
Notice of bid was advertised through our normal channels on May 25, 2022, with a bid opening date of June 16, 2022. Four (4) bids were received from three bidders during the bid process.
SDBE/Local Participation: Border States is not classified as a SDBE, minority or woman-owned business.
* The instructions to bidders for this purchase specifically advised bidders to “not submit alternate bids unless specifically called for on the bid proposal form.” The bid proposal form did not call for any alternate bids. WESCO Distribution, Inc., submitted an alternate bid for a fixture that has not been evaluated by PWC personnel as an approvable fixture. The alternate fixture does not conform with the specifications set forth in the bid documents. As such, PWC staff determined that the alternate bid submitted by WESCO Distribution, Inc., is not responsive.
Budget Impact:
The Teardrop Light Fixtures is budgeted in Warehouse Inventory.
Options:
N/A
Recommended Action:
The Fayetteville Public Works Commission recommends the Fayetteville City Council approve the bid recommendation to award the purchase of Teardrop Light Fixtures to Border States Electric, Greenville, SC, the lowest responsive, responsible bidder, in the total amount of $250,400.00.
The Fayetteville Public Works Commission also requests City Council authorize the CEO and General Manager of the Fayetteville Public Works Commission to execute for that purpose the contract for its construction.
Attachments:
Bid Recommendation - Teardrop Light Fixtures