City of Fayetteville
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File #: 22-2839    Version: 1 Name: Award the Contract
Type: Consent Status: Agenda Ready
File created: 7/21/2022 In control: City Council Regular Meeting
On agenda: 8/22/2022 Final action:
Title: Authorize the Execution of a Contract for Gunshot Detection Technology Services
Attachments: 1. ACOEM, 2. The Digital Decision, 3. ShotSpotter
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO: Mayor and Members of City Council

THRU: Douglas J. Hewett, ICMA-CM, City Manager

FROM: Gina V. Hawkins, Chief of Police

DATE: August 22, 2022

RE:
Title
Authorize the Execution of a Contract for Gunshot Detection Technology Services
end

COUNCIL DISTRICT(S):
Council District(s)
All


b
Relationship To Strategic Plan:
Goal I: Safe and Secure Community


Executive Summary:
Council is asked to authorize the execution of a contract for a one year subscription, including one-time initiation and onboarding fees, for gunshot detection technology services. Bids were received for the purchase of gunshot detection technology services. The recommended lowest responsive, responsible bidder is ShotSpotter, Inc., Fremont, CA, in the amount of $197,500.


Background:
Gunshot detection technology services were proposed as a part of the
Police Department's violent crime reduction multi-strategy plan and the anti-gun violence program.

The initial request for bids was advertised on January 6, 2022 and closed January 31, 2022. No bids were received, and the request was advertised again on February 4, 2022. The bids received during the second solicitation were opened on February 15, 2022.

BIDDERS
TOTAL COST


Acoem *
$ 48,995.00
ShotSpotter Respond
$197,500.00
The Digital Decisiom
$315,650.00


* It was determined that Acoem, lowest bidder, is unable to provide the expected level of service.


Issues/Analysis:
After initial vendor selection, it was determined that Acoem cannot provide the expected level of service. Staff is recommending the selection of the second lowest bidder, ShotSpotter Respond, for the gunshot detection technology services.


Budget Impact:
A one year subscription for these services will be funded by ARPA funds. The amount requested ($217,250) includes the bid of $197,500 and a 10% contingency. Per the attached quote, the annual cost of the subscription is $210,000. The bid of $197,500 for the first year of service include...

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