TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM, City Manager
FROM: Gina V. Hawkins, Chief of Police
DATE: September 26, 2022
RE:
Title
Reconsideration of the Execution of a Contract for Gunshot Detection Technology Services
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal I: Safe and Secure Community
Executive Summary:
At the beginning of the September 12, 2022, regular City Council meeting, Council Member Hondros motioned to reconsider Item 7.07 - Execution of Shot Spotter Contract from the August 22, 2022, regular City Council meeting agenda. The motion was seconded by Council Member Benavente, and the motion passed by a vote of 6 in favor to 3 in opposition (Council Members Dawkins, Jensen, and Haire)
As a result, this matter is back before Council for reconsideration of Council’s authorization to execute a contract with ShotSpotter, Inc., Fremont, CA
Background:
Gunshot detection technology services were proposed as a part of the
Police Department’s violent crime reduction multi-strategy plan and the anti-gun violence program.
The initial request for bids was advertised on January 6, 2022 and closed January 31, 2022. No bids were received, and the request was advertised again on February 4, 2022. The bids received during the second solicitation were opened on February 15, 2022.
|
BIDDERS |
TOTAL COST |
|
|
|
|
Acoem * |
$ 48,995.00 |
|
ShotSpotter Respond |
$197,500.00 |
|
The Digital Decisiom |
$315,650.00 |
ShotSpotter Respond was deemed the lowest responsible responsive bidder and staff recommended execution of a one-year contract. On August 22, 2022 a majority of Council authorized the execution of the contract. On September 12, 2022 a majority of Council voted to reconsider Council’s previous action. As a result, this matter is back before Council.
Issues/Analysis:
Council’s motion for reconsideration resulted in suspension of Council’s original action. As a result, direction is needed from Council regarding execution of the contract.
Budget Impact:
A one year subscription for these services will be funded by ARPA funds. The amount requested ($217,250) includes the bid of $197,500 and a 10% contingency. Per the attached quote, the annual cost of the subscription is $210,000. The bid of $197,500 for the first year of service includes a one-time initiation fee of $30,000 and a one-time onboarding fee of $10,000, as well as a discount for the first 90 days of service of $52,500.
Options:
1) Authorize staff to continue with execution of a one-year contract for services as recommended by staff.
2) Do not authorize staff to continue with the execution of a one-year contract and provide further direction to staff.
Recommended Action:
Staff recommends that Council reconsider the execution of the contract and provide direction to staff.
Attachments:
Bid submissions for Acoem, The Digital Decision and ShotSpotter