TO: Mayor and Members of City Council
THRU: Douglas J. Hewett, ICMA-CM, City Manager
Adam Lindsay, Assistant City Manager
FROM: Kimberly Toon, CLGPO, Purchasing Manager
Michael Gibson, Parks, Recreation, and Maintenance Director
Robert Stone, PE, Construction Management Department Director
DATE: September 26, 2022
RE:
Title
Approval for City Manager to Execute a Construction Contract with Muter Construction for the Mazarick Park Tennis Center Building
end
COUNCIL DISTRICT(S):
Council District(s)
District 2
b
Relationship To Strategic Plan:
Goal 4 - The City of Fayetteville will be a highly desirable place to live, work and recreate with thriving neighborhoods and a high quality of life for its citizens.
Executive Summary:
City Council is asked to authorize the City Manager to execute a construction contract with the apparent lowest responsive, responsible bidder, Muter Construction, for the Mazarick Park Tennis Center Building in the amount of $2,340,525.
Background:
On March 15, 2016, Fayetteville voters passed a $35 million bond referendum for parks and recreation projects including several new projects as well as renovations to a few existing parks and facilities. Since voters approved the bond package, several projects have been completed and several more are currently under construction or under design.
Included in the bond package was a Tennis Center planned for Mazarick Park. CRA Associates, Inc. was awarded the site design contract by Council in April 2021 and the Tennis Center Clubhouse design was awarded to Summit Design through an existing General Services Contract.
The Site Work for the Mazarick Park Tennis Center (including all clearing and grubbing, grading, infrastructure, utilities, stormwater, parking lot, driveway, sidewalks, and landscaping) was awarded by Council on June 13, 2022, and is currently underway. The construction of the tennis and pickleball courts as well as the lighting will be put out for bid separately and will be brought to Council for approval once the bids are received.
The construction for the Tennis Center building was initially bid on May 20, 2022, however, only one bid was received thereby necessitating that the project be re-bid on June 17, 2022. Bids were received for the construction of the building on June 23, 2022, and again there was only one bidder. Value engineering negotiations with the contractor resulted in the contractor proposing a savings of approximately $830,000, bringing the bid for construction of the tennis center building down to $2.34 million, as follows:
BIDDER TOTAL COST
Muter Construction - Original Bid $3,170,500
Adjusted Bid after Value Engineering $2,340,525
Issues/Analysis:
Due to the current construction climate, bids came back over budget for the construction of the building. Value engineering negotiations with Muter Construction brought the Construction Contract for the Building to $2.34 million. A proposed grant from the Cumberland County Community Foundation and ARPA replacement funding have allowed the City to meet the expected budget shortfall.
Budget Impact:
City Council originally approved a budget of $6,000,000 from the Parks and Recreation Bond for the tennis center. The contract for the site work was approved by City Council for $3.77 million. Negotiations with Muter Construction brought the bid for construction of the tennis center building down to $2.34 million.
Options:
1. Authorize the City Manager to execute a contract with the apparent lowest responsive, responsible bidder, Muter Construction for the Mazarick Tennis Center Building in the total amount of $2,340,525.
2. Do not authorize the City Manager to execute the contract and provide further direction to staff.
Recommended Action:
Staff recommends that Council move to approve the contract for the construction of the Mazarick Tennis Center Building by authorizing the City Manager to execute a contract with the apparent lowest responsive, responsible bidder, Muter Construction in the total amount of $2,340,525.
Attachments:
Tennis Center Building Construction Certified Bid Tabulation