TO: Mayor and Members of City Council
THRU: Jeffery Yates, Assistant City Manager
FROM: Dwayne Campbell, Chief Information Officer
Birgit Sexton, Assistant Budget and Evaluation Director
DATE: December 12, 2022
RE:
Title
Adoption of Budget Ordinance Amendment 2023-8 and Capital Project Ordinance Amendments 2023-15, 2023-16, 2023-17, and 2023-18 to Appropriate Additional Funding for Human Capital Management Module of the Enterprise Resource System Project
end
COUNCIL DISTRICT(S):
Council District(s)
All
b
Relationship To Strategic Plan:
Goal V: Financially Sound City Providing Exemplary City Services
Executive Summary:
Council is asked to adopt Budget Ordinance Amendment (BOA) 2023-8 and Capital Project Ordinance Amendments (CPOAs) 2023-15, 2023-16, 2023-17, and 2023-18 to appropriate $610,000 of additional funding for the Human Capital Management Module of the Enterprise Resource System Project. The sources of funding for CPOA 2023-18 ($610,000) are transfers from capital projects that received FY2023 General Fund appropriations and were replaced with ARPA funding: CPOA 2023-15 Parking Lot Maintenance $55,000; CPOA 2023-16 Direct Fiber Connection $80,000, CPOA 2023-17 Internet Domain $175,000, and BOA 2023-8 to re-appropriate Municipal Agreement funding $300,000 due to project schedule change.
The change order of $610,850 reflects mutually agreed upon adjustments to numerous Rollout 1 HCM project schedules, dates, assumptions, and arrangement for the payment of services.
Background:
Effective with the fiscal year 2019 budget Council approved to replace the City's
27-year-old ERP System with a new state of the art ERP system. The City selected an Oracle system solution using SCI as the integrator. ERP is the software that standardizes, streamlines, and integrates business processes across finance, human resources, procurement, distribution, and other functions. The current ERP System was implemented in 1995. We have become more reliant...
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